Managing Partner and Lead Consultant seeks an administrative professional to serve as executive assistant for a growing law firm and consultancy. The successful candidate will have exceptional organizational, relationship, and communication skills and enjoy working for an entrepreneurial organization that seeks to positively impact the community.
This position requires 25 hours per week and there are opportunities to advance and have additional responsibilities. The position will be based in downtown Kansas City.
The Executive Assistant will assist with the administration of day to day business operations, with duties including, but not limited to:
Provide administrative, scheduling, clerical and other support to the Managing Partner, as well as support to Company attorneys and consultants, as necessary.
Manage schedules and make appointments.
Coordinate, arrange and manage logistics for various committee and task force meetings; record and prepare minutes of meetings; develop and ensure agendas and talking points are provided to speakers and participants; prepare other meeting materials as required.
Answer and screen telephone calls, handle requests from callers and arrange conference calls.
Compose and prepare routine correspondence, including communications to clients, various Boards, committees and task forces, and external partners and stakeholders.
Arrange and coordinate travel schedules and reservations.
Maintain and update all internal files, electronic and paper.
Maintain and ensure accuracy of all internal databases through the customer relationship management platform (CRM), including those for clients, various communities, committees and task forces and initiatives, as well as a general database.
Cross-train with other personnel and be responsible for providing back-up as required.
To perform this job successfully, an individual must be able to perform each essential duty with excellence and possess the following qualifications:
Experience working with and around confidential information.
Must have a personal vehicle and a driver’s license in order to access meetings and events at various places outside the workplace which are not accessible by public transportation.
Ability to read and comprehend complex instructions, correspondence, and memos.
Ability to write business correspondence and to edit business correspondence, minutes of meetings, reports and other documents produced internally and externally.
Ability to effectively present information in one-on-one and small group situations to members, stakeholders, partners and other employees of the organization.
Ability to deal with problems ranging from those involving a few concrete variables in standardized situations to unique or unfamiliar situations.
Ability to prioritize multiple projects.
Must be able to quickly comprehend and apply new skills and information.
Must be detail oriented.
Must know how to interact and communicate appropriately with CEO-level members.
Must be able to apply knowledge within the context of broader organizational and community frameworks.
Must be able to access information through the Internet, use e-mail and be familiar with social networking tools.
Proficient with Microsoft Word, Excel, Access, Outlook, and PowerPoint.
Able to use, or learn other software, such as a CRM.
Type 70 wpm, shorthand or speedwriting 80 wpm.
APPLICATION DEADLINE AND PROCEDURE
This position is open immediately and will remain open until filled; however, applications received by January 18, 2019, will receive priority consideration.
To apply, email firstname.lastname@example.org and provide the following:
Cover letter stating your interest in the position
Resumé, detailing demonstrated experience in the areas of key qualifications for the position
List of three professional references we may contact
Complete applications will be acknowledged by return e-mail within one week of submission.